Inbox overload
Hundreds of emails a day, and the important ones get buried.
AI agents for back-office work
AI agents that do the admin, so your team doesn’t have to.
Digital team members that read emails, draft quotes, chase invoices, update your CRM and prepare reports, working inside the tools you already use, 24/7. Built AI-first in weeks, at a fraction of the cost of a hire.
- Works in your existing tools
- You approve what matters
- UK GDPR compliant
Agents that work inside your existing tools
GmailOutlookMicrosoft 365Google WorkspaceXeroQuickBooksHubSpotSalesforcePipedriveSlackTeamsNotionAirtableGoogle Sheets
N°01 Sound familiar?
Your best people are stuck doing admin.
Every hour spent copying data, chasing invoices and writing quotes is an hour not spent with customers or growing the business.
Quotes take days
Enquiries wait while someone finds time to price the job.
Chasing invoices
Awkward reminders that nobody wants to send, so cash flow suffers.
Copy-paste between systems
The same details typed into email, CRM, accounts and spreadsheets.
Admin cost calculator
What is slow admin costing you?
You could be losing
£0
per year
Revenue lost to slow quotes£0
Admin time cost£0
Hours you’d get back0 hrs
An estimate only. Your free AI audit gives you real numbers.
N°02 Watch an agent work
A digital team member. Working 24/7.
Pick an agent and watch it work through a real-world task, pausing for your approval where it matters.
- Reads and understands. Emails, PDFs, photos and forms, just like a person would.
- Acts in your tools. Xero, HubSpot, Outlook, Sheets and more.
- Asks before it matters. You set what needs approval. Everything is logged.
- Never clocks off. Overnight, weekends and bank holidays.
N°03 What they do
Front office. Back office. Handled.
Each agent is built around one job your team does every day, and does it faster, consistently and around the clock.
Front office
Agents that face your customers.
Faster replies and quotes mean more jobs won.
- Inbox triage & replies
- Enquiry qualification
- Quote & proposal drafting
- Booking & scheduling
- Follow-ups & reminders
- Meeting notes & actions
Back office
Agents that keep things running.
The admin that slows everyone down, done in minutes.
- Invoice chasing
- Data entry & CRM updates
- Document processing
- Weekly & monthly reports
- Supplier orders
- Compliance checks
Works in your tools
No new software to learn. Agents work inside the systems you already use.
You stay in control
Approval steps for anything important, and a full log of every action.
Learns your way
Trained on your templates, price lists, tone and processes.
Secure by design
Least-privilege access, UK GDPR-compliant data handling and audit trails.
Always on
Works overnight and at weekends, so Monday starts clear.
Measured
A dashboard of tasks completed and hours saved, every week.
Agent activity today
Live214Tasks done
31hSaved this week
100%Logged
- 08:02Inbox agentSorted 38 emailsDone
- 09:15Quote agentDrafted 4 quotesApproval
- 10:40Invoice agentChased 6 overdue invoicesDone
- 12:05CRM agentUpdated 22 recordsDone
- 16:30Report agentWeekly report sentSent
This month
Overdue invoices down by more than half since the invoice agent started. Next: a supplier-orders agent.
N°04 Use cases
An agent for the job your team dreads.
Every business has admin that follows rules. That’s exactly where AI agents shine.
Quotes out the same day.
Builders, electricians and installers use agents to price jobs from photos and notes, and chase payments automatically.
Tasks your agents handle
- Quotes from photos & notes
- Material lists & supplier orders
- Job scheduling
- Invoice & payment chasing
- Certificates & paperwork
- Customer updates
"Can you quote for a bathroom refit?" Quote drafted in minutes, approved and sent.
Get an agent for my trade
More billable hours, less admin.
Professional firms use agents for client onboarding, document chasing and first drafts.
Tasks your agents handle
- Client onboarding & ID checks
- Document requests & chasing
- Engagement letters
- Email triage & drafts
- Meeting notes & actions
- Deadline reminders
"We still need your bank statements." Chased politely, received and filed.
Get an agent for my firm
Lettings admin on autopilot.
Agents handle maintenance reports, tenancy paperwork and landlord updates.
Tasks your agents handle
- Maintenance triage & contractors
- Tenancy renewals
- Landlord statements & updates
- Compliance reminders
- Viewing follow-ups
- CRM updates
"The boiler in flat 3 isn’t working." Logged, contractor booked, tenant updated.
Get an agent for my agency
Orders and suppliers, sorted.
Online sellers use agents for order issues, supplier purchase orders and stock reports.
Tasks your agents handle
- Order issue resolution
- Supplier purchase orders
- Stock & sales reports
- Returns processing
- Review responses
- Marketplace messages
"Where’s my order? It’s been 5 days." Tracked, explained and resolved.
Get an agent for my store
Patient admin, handled.
Clinics use agents for referrals, forms, reminders and follow-ups, so staff focus on patients.
Tasks your agents handle
- Referral letter processing
- Patient forms & intake
- Appointment reminders
- Treatment plan follow-ups
- Recall campaigns
- Admin reporting
"New referral letter from a GP." Read, logged and appointment offered.
Get an agent for my clinicN°05 How it works
Your first agent, live in about 2 weeks.
We’re AI-first, so we design, build and test fast. Your agent starts in "shadow mode", drafting work for you to approve, before it does anything on its own.
-
01
Free AI audit
We map your admin and find the tasks an agent should take first.
30 minutes · free -
02
Design
We define the agent’s job, tools, rules and approval steps with you.
Week 1 -
03
Shadow mode
The agent drafts, you approve. We fine-tune until it’s spot on.
Week 2 -
04
Go live & scale
It works on its own within your rules. Add more agents as you grow.
Ongoing
N°06 Compare
AI agent vs the alternatives.
Hiring helps, but it’s slow and expensive. Generic AI tools leave you to figure it out.
Hiring an assistant
Off-the-shelf AI tools
Hours
9 to 5, weekdays
When someone uses it
24/7, automatically
Works across your systems
Manually
Rarely
Follows your process
Once trained
Generic
Built around it
Human approval & logs
Handles busy weeks
Overtime
If someone remembers
Scales instantly
Typical cost
£24k+ salary, plus NI & pension
Per-seat subscriptions
Fixed monthly, a fraction of a hire
N°07 Our promises
Less admin. More of what matters.
Straightforward promises on every project, in writing.
- You stay in controlApprovals & full audit logs
- No long contractsMonthly plans, cancel anytime
- Secure by designUK GDPR, least-privilege access
- AI-first, human-checkedFast delivery, London team
N°08 Go further
Build your AI-powered back office.
Agents are even more powerful alongside automation and the right systems.
AI Automation
Rule-based workflows that move data between your apps instantly.
Explore automationCustom Apps & CRMs
A CRM or portal built around your process, with agents built in.
Explore custom appsAI Voice Agents
An AI receptionist that answers every call and hands the work to your agents.
Explore voice agentsN°09 Questions
AI agent FAQs.
Still wondering? Ask Nova, our AI assistant (bottom right), or book a free AI audit.
What exactly is an AI agent?
An AI agent is software that can read, reason and act. It understands emails, documents and data, makes decisions within rules you set, and completes tasks in your tools, like drafting a quote in Xero or updating a deal in HubSpot.
What’s the difference between an AI agent and automation?
Automation follows fixed rules ("when X happens, do Y"). Agents handle messier work that needs judgement, like reading an email, understanding what the customer wants and drafting the right reply. Most businesses benefit from both.
Will it make mistakes?
Agents are designed with guardrails: clear rules, approval steps for anything important and full logs. They start in shadow mode, where you approve everything, until you’re confident.
Which tools can agents work with?
Most modern business tools, including Gmail, Outlook, Microsoft 365, Google Workspace, Xero, QuickBooks, HubSpot, Salesforce, Slack and spreadsheets. If it has an API, we can usually connect it.
Is our data secure?
Yes. Agents get only the access they need, data is handled in line with UK GDPR, and we sign a Data Processing Agreement with you.
Will AI agents replace my staff?
They’re designed to take repetitive admin off your team, so people can focus on customers, quality and growth.
How much does an AI agent cost?
A fixed monthly price per agent, quoted after your free AI audit. We’re AI-first, so it’s usually a fraction of a part-time hire.
How long does it take to build one?
Your first agent is typically live in about two weeks, including a shadow-mode period where you approve its work.
What if our process changes?
We update the agent’s instructions and rules quickly as part of ongoing support.
Can we start small?
Absolutely. Most clients start with one agent for one painful task, then add more once they see the hours saved.
N°10 Free AI audit
Find the admin AI should be doing.
A 30-minute call. No obligation, no hard sell.
- A map of your most time-consuming admin
- The first agent we’d build, and why
- Hours saved and a fixed monthly price
- A go-live date